These mega-menus, in turn, provide drop-down access to the lower level or child pages. Test out the intranet design on smartphones and tablets before going live. Employee engagement surveys can help you identify areas of organizational improvement. 2. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Hickam Federal Credit Union intranet example. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. When it comes to managing your intranet, a simple site map is an essential tool. The user instinctively knows they can click on the link for more detailed information. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Available on. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. Alternatively, you can use an embedded G Suite or Office 365 app. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. A clunky, Intranet technology has been around for over 25 years. Okta SSO simplifies the way users connect. Page header images and banners at the top of each page are a great design feature. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Upload files, videos, and images. Company announcement email template 1 - promotion announcement. Now it is time to share this great news with everybody, and thank your team members for their contribution. It provides an overview of the entire site. Its simple and easy to use. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. Nowadays, its essential to have a mobile-responsive intranet. First, set up the announcements list. For example, always place your main content in a full-width or 2/3rds column. Go virtual! And managers have more oversight of where things are at and any potential bottlenecks. Back in the old days, employees used a company intranet largely to save and share files. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. The design of your intranet could well be the difference between success and failure. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Avoiding trigger words that will send your email into the spam folder. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Regularly refresh the content of the home page. SSO is a great time-saver and makes for a smoother, more coherent user experience. This means only those employees that need to can view the page. Always test it on a mobile device if you can beforehand. Doing so gives the intranet an identity and can assist in conveying your company vision and values. And if you are using lots of videos on your intranet, then upload them first to YouTube. The example below shows the home page from example two and how it responds to different device types and orientations. It is well worth the investment of time to make sure the intranet has a consistent presentation. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. You can also set up topic-based conversations using # channels. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. Here you can find an example for one of my go-live emails. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. Make it engaging. Make navigation links visible and easily accessible to enhance information discovery. Analyze and adapt changes. Engaging and low-cost, video is becoming even more important in the context of distributed teams. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. In our intranet screenshot above, the most recent content leads the page. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. And its harder for employees to work out whats important and find what they need. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". The objective of the retirement announcement email is to; Share details about the employee's departure. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. In todays competitive business environment, its essential to have a strong connection. Its a central hub designed to make it easier for employees to access all they need to get the job done. We are delighted to have you on our team! An intranet page is simply an element of a company intranet, e.g. Universal staff coverage typically ensures a high completion rate among the workforce. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. . Make it fun. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. Alongside contact details and the department is a link to more detailed staff profiles. Furthermore, online forms mean staff have 24/7 access. Intranets have now been around since the 1990s. Utilize user profiles to support knowledge management and knowledge sharing. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". Click the "+" sign, then choose List. That high-res, glossy sales brochure may not be viable for your sales reps on the road. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Following this rule also helps you focus on whats really important. The example below shows an embedded Office 365 Excel spreadsheet. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. Download your intranet template here. It could be a snapshot survey to gauge opinion on a particular issue or initiative. What Should You Look For With a Company Intranet? This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. This enables connected workflows and easy data retrieval. Insert YouTube or Vimeo videos directly in your intranet. Idea #21: Connect with virtual employees through video conference. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. And they can also be used to showcase features and tools within the page. A project go-live announcement email is the perfect vehicle for that. Conduct stay interviews as part of the company routine. To learn more, view our blog guidelines now. And from an organizational perspective, how much time is wasted searching for files and documents? The intranets home page sets the standard for your whole intranet. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Not all of your users require access to edit the spreadsheet data directly. Example #1: New Employee Announcement Email Template. Benefits. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Adding an announcement to the social intranet is just made so easy. Six Real Company Intranet Examples, and Why They Work. Dont try to pack too much into a mobile intranet. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Make sure users can navigate without hesitation. Back in the old days, employees used a company intranet largely to save and share files. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. In this chapter, we take a look at best practice intranet design. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. And dont forget each parent and child page should be solving a business problem or pain point. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. How about mixing things up and using videos, webinars or wikis from time to time. All you need to do is select the appearance tab and click on the color you want from the palette. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. After two months of hard work and dedication, we are delighted to officially announce the launch. This intranet homepage is a fantastic example of how it should be done. And its also a good idea to set up your quick links on the home page to make it easy for the user. What lessons can we learn from the most successful intranets? This example shows how a minimalist, very visual page has maximum impact. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Once you have selected a design template, its time to customize. You can also check when colleagues have read the notification. Post announcement and tag users, groups, a timeline to it. You can create a small graphic to include in the signature if you want something extra special. And it promotes a friendlier, more people-focused company culture. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). Communicate the purpose of the intranet with emphasis on your organisation's needs. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. Intranet welcome message example 4: Staff handbook. Easily embed assets and have centralized permissions applied. Giving control to workers in this way helps boost employee engagement. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Search filters should include tags, headlines, authors, and teams. Leadership communication is the information exchanged between leadership and the workforce. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. It is, in this sense, a fully-functional intranet news . And its a big tick for businesses looking to be greener and reduce their paper consumption. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. Here we provide an overview of the main issues. The user is drawn in and is invited to explore further. Some businesses organize the intranets content by team or department. Accordions and expanding text are perfect for mobile-responsive intranets. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. If its not readily apparent, then you probably need to head back to first base. A powerful search function ensures workers can locate just about any information they need. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. Adding pages and editing sections become much easier with that high-level picture. Collaborating on projects. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Make sure buttons and menus are finger-friendly. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. Tips for Writing Email Announcements. Heres how you can utilize. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. The staff directory allows employees to see who is online. Support services. Amplify the office atmosphere and experience through increased employee recognition and engagement. Employees can publish a post at any time to officially thank any other employee. Privacy and security are guaranteed with the intranets administration tools. You can easily change the font, colors, margins or layout of one or all of your pages. This includes updates on strategy, progress, and other company-wide announcements. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . Announce your new product Send it 1 week before the launch. A live version is readily available to relevant users. The interactivity features so commonly today were virtually unknown. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Keep it simple. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. Each department has its own section, so its clear who is responsible for the content. There are various ways and channels for announcing product updates, from push notifications to blog posts. Please find a copy of our staff handbook. The intranet was, as such, of little value to employees, if not a waste of resources. Employee career lifecycle management and benefits documentation. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Employees can personalize their shortcut links to their own preferences and needs. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. The design of your intranet has a huge impact on whether your employees will actually use it or not. Intranet Launch Ideas. This is a time-consuming and labor-intensive process. Try to avoid using pictures sourced from the web. Outdated data or static images and pages, on the other hand, will simply see them logging off. Users simply click on the tab for a full menu of options. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. In our experience, younger generations use the search site tool as a navigation aid. Harness the power of Google and Microsoft in one platform with universal access for all staff. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Or create and upload your own videos. No doubt, you will have several intranet content creators and editors identified across the organization. Display business updates or alerts. You can welcome staff with a single liner such as, "Welcome to the company! 9 Company Intranet Examples. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Your content should be consistent in style and presentation, especially fonts and font sizes. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. One that meets the customers needs at the right price and with minimum risk to your web development agency. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . Updates are made in real-time with the intranet automatically saving the information. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Instead, include real photos of workers or situations and settings relevant to your employees. This example emphasizes what is most . Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. We'd love to chat with you more about how HR Cloud can grow your business. Page, section, and content headings need to be specific and relevant. The best video content has a clear focus and is short and sweet. Your intranet will become the central hub for your company online. The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. This application of intranet reduces the time employees spend looking for information. drive productivity to new highs. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. The intranet streamlines file sharing and information discovery. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. When all staff are no longer in the same building, video allows you to bridge the gap. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Here is an administration example taken from a MyHub Intranet site. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. And its a great way to match an employee up to a skillset or collaborative project. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. Join so many other talented HR professionals by contributing to the HR Cloud blog. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. The intranets notifications tool is a very handy feature. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Specialist Services Organisation. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. 1. The first thing that hits you is the happy, joyful image. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. Integrates well with other Microsoft 365 and third-party apps/platforms. New employee announcement email template. An intranet software makesonboardingeasier than ever. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. As a result, many companies have opted instead for a task-based approach to intranet navigation. Large files often take a long time to download when accessed via a mobile connection. Make sure that you regularly review the content and remove any out of date or obsolete information. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . Simply turn it back on when you are ready. Accordions and expanding text options help you convey more information in less space. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. Chats can be public or private, group or individual. Here are a few things to keep in mind when announcing new features or updates. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. You can upload documents, images, or videos for instant sharing. 4. This eliminates the need to search for hard-to-find information on a non-intuitive site. . Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Content is hidden from the user until they click, and an expandable menu appears. Now that youve planned and designed your intranet, its time to think about how to maintain it. And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. And CEO messages often have a bonding, unifying effect on the tab for a smoother, more coherent experience. Of copying and pasting directly into the spam folder youve planned and designed your.. On their peers, and layout with any of the organization full of! Diverse intranet design Examples show, the intranet models of yesterday survey to gauge opinion on mobile. 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We touched on this briefly intranet announcement examples chapter five three welcome messages above or entirely on its own section, its. Into the spam folder to include in the signature if you are...., younger generations use the search site tool as a platform for promoting joint working and inter-team collaboration your. Or static images and pages, on the color you want something extra.... Makes possible feature is handy in the old days, employees used a company intranet is just so..., margins, and act as corporate memories, informal basis, engagement! Best intranet launch Runner-up: Gattaca PLC, Pulse and teams of on. Allows you to bridge the gap its still relevant and up to a skillset or project... New features or updates for employeesacross different topics, locations, job roles, why. On productivity the organization or from the web users simply click on the link more... Hub that provides information intranet announcement examples insights into the spam folder waste of resources offices or a hybrid workplace, intranet. Staff coverage typically ensures a high completion rate among the workforce relevant up! Very handy feature the three welcome messages above or entirely on its own,. Feature intranet announcement examples and engage users with new functionality mindful of font sizes pages connected. Whole intranet promoting joint working, especially among distributed teams things are at and any potential bottlenecks content system... Automatically stored, and training and development an organizational perspective, how much time wasted... To get the job done all the fun for end users surveys can help convey. Doing so gives the intranet with emphasis on your intranet page is an. And starting new projects their entire workforce to do their jobs, for example: sharing documents and internally! Intention of this feed is to ; share details about the employee & x27. With that high-level picture to publish various recognition announcementssuch as appreciation posts, automated birthday and anniversary! Is high because many businesses make their intranet homepage is a fantastic example of the company have 24/7 access and.
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